On point PowerPoint: supercharging your presentations

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Odds are, at some point, you’ve sat by way of a nasty presentation. One with slides overflowing with textual content presenter is reciting verbatim.

This phenomenon is so well-known that it has its personal identify: Demise By PowerPoint.

The winces and thousand-yard stares that this phrase causes when uttered exhibits simply how searingly evocative it’s – individuals have been there. However PowerPoint will get a nasty rap.

It’s nonetheless the overwhelming market chief the place presentation software program is worried and with good cause. At 30 years previous, it has grown into an extremely highly effective software. You simply must know the right way to use it.

There are, after all, some elementary errors that folks make when placing collectively a slide-deck. For starters – and it shouldn’t should be mentioned, however must be – it’s value having a plan. Work out whether or not you wish to promote, educate or prepare, create a transparent call-to-action and work your option to that point.

A second fundamental premise to following is that this: presentations are a narrative and your slides must replicate that narrative. The three-act rule nonetheless applies, with the present state of affairs, viewers pain-points and an answer or future imaginative and prescient representing your starting, center and finish, respectively.

Your slides ought to be concise and illustrative, every offering a visible illustration of a single a part of your story. It’s best to discuss round them, not from them.

Up to now, so easy. However with a bit of extra understanding concerning the options of PowerPoint, you’ll be able to flip a superb slide-deck into a terrific slide-deck.

Some are extra refined than others and require extra time to study, however that point is a small funding if it will get you further bookings, buy-in or enterprise.

The Slide Master

Maybe probably the most ignored of all of PowerPoint’s options, the Slide Grasp retains consistency all through a slide-deck.

It ensures parts stay correctly aligned and avoids the likes of firm logos or textual content bins from shifting round as you turn between slides.

The Slide Grasp is accessed through the ‘View’ tab in the primary ribbon. It opens as a sidebar with a listing of ‘Grasp’ slide varieties that can be utilized in your presentation.

The Grasp slides enable for a common design language, with adjustments made to them applied to every of the corresponding slides all through a slide-deck.

Colors, fonts, backgrounds, transitions and animations can all be utilized through the Slide Grasp, which means wholesale design adjustments are fast and simple.

Animation and transitions

Animations and transitions add a bit of pleasure to a slideshow and assist to maintain audiences extra engaged.

They’ll additionally assist to shift the main focus of an viewers between parts on a slide. Animations apply motion to particular person objects, like textual content bins, shapes and pictures, whereas transitions deal in how one slide provides option to the subsequent throughout a presentation.

Their performance is accessed, intuitively, through the ‘Animations’ and ‘Transitions’ tabs within the ribbon.

Mostly, nearly to the point of cliché, animations are used for making slide content material seem and disappear.

If, certainly, that is what you’re after, then use the ‘Path Animation’ software to attract the exact route that you really want your content material to take. With a bit of extra creativeness, although, you’ll be able to change color, dimension, and elegance of objects and make them transfer round a slide. You possibly can modify the velocity of animation with ‘Period’ and ‘Delay’, and see what the real-time outcomes will likely be utilizing the ‘Preview’ perform.

The correct transition type and settings, in the meantime, assist to provide a fluidity and professionalism to a slideshow.

To use transitions, you want solely choose the thumbnail of the slide in query after which selecting a mode from the throughout the ‘Transitions’ menu. There are a selection of kinds from which to decide on and their route and size might be adjusted through ‘Impact Choices’, ‘Period’ and ‘Delay’.

Morph transitions, which have been added final 12 months, enable a number of objects to be moved round and animated collectively in a high-quality cinematic type. To make use of them, merely duplicate a slide, transfer the widespread parts to the specified new positions and apply the Morph impact.

It will consequence within the objects transferring easily to their new places while you transfer between the slides. This can be a notably slick impact and might be helpful for conveying the change in a state of affairs.

Non-linear navigation

Imagine it or not, you don’t should trudge by way of your slides so as, one after one other. If, say, your presentation entails any viewers participation, it may be helpful to have the ability to leap to any slide shortly. As with web-pages, that is performed utilizing hyperlinks.

You possibly can add a hyperlink to any object by deciding on it and clicking ‘hyperlink’ below the ‘insert’ tab within the ribbon. As soon as the dialogue field has appeared, choose ‘This Doc’ and specify the slide to which you need the article to hyperlink. On this method, you’ll be able to simply flit between pages which may be linked, however that aren’t adjoining.

There are a complete host of different highly effective PowerPoint options that we haven’t the area to discover right here, however these talked about could make an actual distinction to creating a sophisticated presentation. They can assist to create slideshows that aren’t solely visually beautiful, however that may basically enhance the success of your presentations.

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